VR Discovery Day: a fun, educational team workshop that ends in a costed plan
Turn "we should do something in VR" into a plan you can take to your budget holder — and give your team a day they'll actually enjoy. A Discovery Day is a paid, hands-on workshop for your team and stakeholders. Everyone tries VR and AR for themselves, you learn what the technology can really do, and you come away with a written, costed plan and a clear recommendation on what to do next. It's educational, it's fun team building, and it ends in decisions.
It isn't a sales demo or a training course. It's a working session that ends in decisions, with enough hands-on time that people leave talking about what they tried. VRCraftworks is an immersive studio based in Brighton, building VR and AR since 2014. We've delivered 100+ projects for 30+ global clients. Churchill's award-winning VR training programme, which we built with their team, started with a Discovery Day.
A team day that's genuinely fun
A Discovery Day works because people enjoy it, not just because the agenda is useful.
Hands-on time in VR and AR. Most of the morning is spent in headsets and on phones. Trying good examples of the technology is the highlight for almost everyone, whether they've used VR before or not.
A shared experience. Colleagues laugh, compare notes and talk about what they saw. That shared reference makes the planning conversation that follows much easier, and it works as genuine team building.
Still ends with a practical, costed plan. Fun doesn't mean vague. You leave with a written recommendation, outline costs and a clear yes or no on what to do next.
Why start with a Discovery Day?
In our experience, most VR projects that go wrong do so in the first fortnight: the wrong headset, the wrong audience or the wrong idea. A Discovery Day gets those decisions right before any money goes into a build.
Everyone talks about the same thing. People who have tried a headset make much better decisions than people who have only seen videos.
The right people in the room. Budget holders, subject experts and end users agree the goal together, so the project doesn't stall later.
No tech knowledge needed. You bring your message and audience; we bring the technology.
A clear yes or no. Sometimes the honest answer is that VR isn't the right tool. Finding that out in a day is far cheaper than finding it out after a build.
What happens on the day
Before the day: a short call
We talk through your idea and agree who should be in the room, so the session works for your budget holders, experts and users.
Hands-on headsets first
We start with the kit. Everyone tries a few good examples of VR and AR, so the discussion that follows is grounded in what the technology can really do: the good, the bad and the ugly.
A facilitated working session
We work through your project together:
your message and your audience;
the user journey, from putting on a headset to the final result;
the content you already have, and what's missing;
devices, and where and how the experience will be used;
timescales and budget.
We use simple "I like / I wish / I wonder" feedback, so everyone can contribute, whether or not they've used VR before.
What you get afterwards
About a week after the workshop, you get a written summary covering:
the agreed message, audience and devices;
a draft user journey;
content gaps;
risks and how to manage them;
our recommended approach: a pilot, a full build, or not to proceed;
an outline plan with costs.
We then walk you through it on a short follow-up call. You leave with a plan you can take to your budget holder, and a clear yes or no.
Where it happens
At your place, or ours. We have office space and kit available in Brighton, or we bring the headsets to your site anywhere in the UK. Usually it's a half day.
Fixed fee, quoted after a free 20-minute call. Fee credited in full against any build or pilot booked within 60 days.
Who it's for
Training, L&D and health and safety teams with a VR training idea. VR training
Construction and infrastructure teams who want to test designs with users. VR for construction
Heritage sites, museums and visitor attractions considering AR. AR for heritage
Marketing, events and sales teams with an immersive idea but no spec.
Agencies who want us to run or join a client workshop under their brand. For agencies
Teams looking for a day that's both educational and fun team building, with a practical outcome.
Case study: how Churchill's award-winning VR training started
Churchill's VR training programme for rail cleaning teams, which we built with their team, won the IWFM Impact Award for Technology Innovation in 2023. It began with a Discovery Day. We took the Churchill team and external stakeholders through the good, the bad and the ugly of VR. By the end of the day there was a project outline, an internal project team and a timescale. Weekly builds followed, tested by real users, and the programme was rolled out only when every stakeholder agreed it met the need.
What happens next
A Discovery Day is the first step in how we work:
Discovery Day. Agree the goal and the plan, with costs.
Pilot. A small, fixed-scope pilot, built with your team, to prove it works with real users before you commit to the full build.
Full build. Weekly builds you can try on your own headsets, with user testing before rollout.
Rollout and support. We help you deploy and keep it running.
Need a specific answer rather than a workshop, such as what an existing proposal should cost or whether an idea is viable? See our XR consultancy.
“We know the technology, you know your message and audience; in that overlap great teamwork produces award-winning results.”
Frequently asked questions
Is a Discovery Day a training course on VR?
No. You'll try plenty of VR and AR, and you'll learn what the technology can and can't do, but the point of the day is to make decisions about your project. It ends in a written, costed plan, not a certificate.
Is it really fun, or just a meeting with headsets?
Both. The hands-on time is the part people remember and talk about afterwards, so it works as genuine team building. It still ends with a practical plan you can take to your budget holder.
Do we need to know anything about VR?
No. You bring your goals, your audience and your subject knowledge. We bring the technology and guide the session.
Who should attend?
The people who need to agree the project: usually the budget holder, a subject expert or two, and someone who represents the end users. We'll help you decide on the pre-call.
Does it commit us to a build?
No. You get a plan and a recommendation, and what happens next is your decision. If VR or AR isn't the right tool, we'll tell you.
Is it free?
No. It's a paid workshop, because you get our time, the kit and a written, costed plan. Fixed fee, quoted after a free 20-minute call. Fee credited in full against any build or pilot booked within 60 days.
Where does it take place?
At your premises, or in Brighton, where we have office space and kit available. We bring the headsets either way.
Start with a Discovery Day
Tell us about your idea and who needs to be involved. We'll suggest the right format for your team.
Email info@vrcraftworks.com · Call 01273 569010
Related: XR consultancy · For agencies · VR training · VR for construction · AR for heritage